Woodalls Design: Creating a Dynamic and Collaborative Office Space

This week’s instalment of the Project of the Week series features a dynamic and collaborative design by 2024 SBID Awards Finalist, Woodalls Design.

WeTransfer HQ in Amsterdam is a collaboration hub of inspiration and togetherness, marrying functionality with technology while capturing the brand’s values of championing ideas and connecting the world with creativity. For a young, dynamic workforce, the new central location in the heart of Amsterdam was integral, with the neighbourhood instilling an atmosphere of vitality before even stepping foot into the office. Here, the remote-first team comes together, forges meaningful connections, and cultivates a sense of community and purpose. We curated a multi-functional space that catered to their workforce’s needs while championing their values of supporting artists and the creative world.

What was the client’s brief?

As part of the strategic relocation to central Amsterdam, WeTransfer appointed Woodalls to create a workplace that would act as a collaborative hub. The multi-functional space needed to meet the diverse requirements of different departments and clients to unite them with a primary goal of fostering a cohesive culture. It would become a space that would reflect and enhance WeTransfer’s brand, values, and commitment to supporting the creative community through its WePresent platform.

As a proud B Corp, the new workplace also needed to align to WeTransfer’s sustainability standards and its commitment to balancing people, planet, and profit; sustainable design practices were deployed with the space designed to achieve the ‘in use’ BREEAM certification.

Overall, the new environment aims to engage employees and clients, promoting culture, collaboration and social interaction and while reflecting the brand’s sense of purpose beyond file transfer.

What inspired the design of the project?

WeTransfer HQ is a focal hub of inspiration and togetherness, marrying functionality, brand purpose and seamless technology; capturing WeTransfer’s values of championing ideas and connecting the world with creativity.

The design pays homage to its central location and aims to foster vitality and create a vibrant and communal environment for its dynamic workforce. Using vivid colors, vintage furniture, recycled pieces, ambient lighting, and personalised elements, the space exudes warmth and purpose.

One of the main objectives in the design was to emphasise the brand’s larger purpose, which extends beyond file transfer. WeTransfer’s mission includes supporting the creative community through its WePresent platform, with the company donating up to 30% of its advertising space to support artists and social causes. A notable design feature in the new workplace is the custom “gallery,” a flexible exhibition space highlighting the brand’s commitment to creativity.

The workplace also incorporates innovative design elements that align with its identity as a tech company with a creative core. A central display screen at the entrance showcases brand advertisements and art installations, providing an engaging and dynamic welcome for visitors. The seamless integration of branding and art throughout the office creates an immersive experience for all, capturing the essence of the WeTransfer brand.

What was the toughest hurdle your team overcame during the project?

The layout, being composed of five Amsterdam townhouses with identical floor plans, presented a unique challenge for the team to navigate.

We took time to meticulously plan the floor layout and circulation of the space to ensure we could make the floorplate work for the diverse teams and their needs. We positioned a central, multi-functional café space, equipped with tiered seating, as a focal point for communal activities and events to emphasise the sense of community within the workspace and bring the spaces together.

The adaptable cafe space serves as a communal area for workshops, artist exhibitions, presentations, staff lunches, and socialising; reflecting the company’s culture. Brand graphics are incorporated into the design through glass manifestations, flooring, signage, and way-finding elements.

In addition to this, we conducted multiple engagement sessions to identify nuances and preferences of each team to offer flexible and multi-functional spaces across the floorplate to accommodate various working styles, from collaborative huddle spaces for creative teams to quiet areas for tech-focused employees.

We complimented the flow of the space and created cohesion across the floor plate by incorporating WeTransfer’s brand graphics throughout the design elements and seamlessly integrating technology. Despite this obstacle, we successfully worked around a challenging floorplate to foster a vibrant, cohesive and collaborative environment that meets the diverse functional needs of WeTransfer’s team and reflects its values and culture.

What was your team’s highlight of the project?

A highlight of the project was being able to reinforce the brand’s sense of creative purpose, which is to support emerging artists through its WePresent platform. Realising this vision through the bespoke “gallery” space enabled us to reflect WeTransfer’s continued commitment to this cause in a physical way. Adaptable gallery walls allow the brand to interchange artwork seamlessly and bring the space to life.

Additionally, our commitment to sustainable design has resulted in a workspace that not only echoes WeTransfer’s values but also aligns with the company’s sustainability standards. Being a proud B Corp company, WeTransfer takes responsibility for balancing people, the planet, and profit. Woodalls ensured that the office aligned with their sustainability standards to achieve the “In-Use” BREEAM certification, which assesses the environmental performance of the building.

Our team implemented design practices to ensure BREEAM compliance including reusing 60% of the furniture to promote circularity and minimising waste and using locally sourced materials and fixtures like bespoke acoustic panels and light fixtures sourced from local Amsterdam manufacturers such as DeVorm and Refelt, as well as locally sourced vibrant tiles. These all help to minimise emissions as well as contribute to the local economy, fostering an atmosphere of responsibility and balance.

Why did you enter the SBID Awards?

We chose to enter the SBID Awards to highlight the exceptional work we had done for the WeTransfer office project. Our goal was to acknowledge our team’s dedication and to present this outstanding project to our industry peers. The SBID Awards are highly esteemed and recognised in the industry, making it a prestigious platform for showcasing and celebrating our achievements. We are incredibly proud to have been appointed to create such a dynamic, cutting-edge and functional workspace for a leading-edge and well-rounded company like WeTransfer. We wanted to celebrate our talented team and project success with our colleagues, clients and peers and use the SBID awards as an opportunity to network with the wider industry. This project is one to be truly celebrated and SBID provides a leading platform to do this.

What has being an Award Finalist meant to you and your business?

As a finalist in the SBID International Design Awards, it has been an incredibly meaningful and rewarding achievement for us at Woodalls Design. This recognition serves as a validation of our dedication to exceptional design and innovation in the industry. Being a finalist not only cements our reputation in the design community but also highlights our commitment to design and delivery excellence, producing outstanding and creative projects for our partners globally, such as the Kantar and WeTransfer projects, both of which were nominated for the SBID International Design Awards.

This acknowledgment reaffirms our position as global leaders in workplace design. We are proud of the hard work and ingenuity that went into the projects that earned us this recognition and are truly honoured to be recognised among our peers.

Questions answered by Irene Acevedo, Associate Designer at Woodalls Design.